Phoenix Sandy Springs Gymnastics
Policies and Procedures
Spring Session (Jan 2023 - May 2023)
REGISTRATION AND ENROLLMENT POLICY:
Class registration is done solely online, via our website: www.sandyspringsgymnastics.org.
If you have any questions or issues with enrollment please email at: email@example.com or call us at: 404-256-1234 (please leave a voicemail if you don’t reach someone directly).
You must create an account, register for a class/camp/trial/Parent Night Out/etc. and sign a waiver before your child(ren) is allowed to participate in the gym.
Class registrations must happen at least 24 hours before scheduled class time. Same day class registrations will not be accepted.
TUITION DRAFT DATES 2023:
February 5th 2023
March 15th 2023
**This does not apply to competitive team athletes**
LATE FEE POLICY:
Spring 2023 tuition will be drafted on Sunday, February 5th and Wednesday, March 15th.
Families with a failed payment will be emailed to notify them of an outstanding balance on their account and given a seven day grace period. Any accounts that still have an outstanding balance, one week after tuition draft day will be assessed a $25 late fee.
Everyone who is currently enrolled in any class or program at Phoenix - Sandy Springs Gymnastics is considered a member. Annual membership fees allow us to continue to provide affordable programming and keep our facility clean! Your account will be charged $35/family once every year!
-Sibling discount 10%
-Multiple Class Discount: 10% off 2nd class
Refunds for class or team tuition will not be given under any circumstances, but can be credited towards future services in cases of an emergency.
We do not offer make-up classes. We do provide Open Gym which gives your child the opportunity to make up missed class time. A make-up CANNOT be carried over into another session. Open Gym make-ups are a given as a courtesy and are not a requirement. Please consider your family schedule prior to class registration.
What is Open Gym?
Open gym is a time to make up for a missed class
Open gym is a time to work on skills learned in class NOT FREE PLAY
Parents must remain at an open gym with their child the whole time.
Open gym is not a structured class. Coaches are available to assist students with drills and stations, and to keep everyone safe.
Open gym is offered on the following Sundays from 10:00am - 12:00pm:
Sunday, February 12th 10:00am-12:00pm
Sunday, April 2nd 10:00am-12:00pm
Sunday, May 21st 10:00am-12:00pm
**A make-up CANNOT be carried over into another session.
4 WEEKS/ 6 WEEKS:
All recreational gymnastics classes are on a 6 week billing cycle. This includes Glo Worms, Little Sparks, Phoenix Flames, Beginner, Intermediate, Fireflies, Dance Classes and Rhythmic Little Stars. This means that if a class is missed, you will receive an invite to Open Gym.
Rolling Sessions: Spring 2023
Spring 2023  - Monday, January 2nd through Saturday, February 11th
Spring 2023 - Monday, February 13th through Saturday, April 1st
Spring 2023 - Monday, April 10th through Saturday, May 20th
SPRING FESTIVAL SHOWCASE- SATURDAY, MAY 20TH
METAYER CONSERVATORY FOR THE ARTS REQUIRES STUDENTS TO REGISTER FOR THE ENTIRE FALL SESSION.
Competitive Teams and Rhythmic Teams are on a 4 week billing cycle. This means tuition is charged on the 1st of every month.
Gym closures are not included in your tuition. Recreational gymnastics classes will not be scheduled the following dates:
Martin Luther King Day- Monday, January 16th
Coach Training Week: Monday, February 20th- Saturday, February 25th
Spring Break: Monday, April 3rd through Saturday, April 8th
In order to drop a class, you must send an email to firstname.lastname@example.org requesting to drop your child’s class. Drop Requests will not be accepted over the phone OR in person. You can also add classes to your weekly schedule during this time as well.
Below are the add/drop periods for each perspective 6 week billing cycle:
Spring Rolling Session 1: Monday, January 29th through Saturday, February 4th
Spring Rolling Session 2: Monday, March 5th through Saturday, March 11th
Spring Rolling Session 3: All Classes Drop on Saturday, May 20th
We ask that you only send a drop request during add/drop week. It is important that you add the add/drop periods to your calendar. No refunds are given under any circumstances for failure to drop your child’s class during the add/drop period. This allows the office staff proper time to reach out to waitlisted families, update class staff ratios, and make needed adjustments.
WHAT TO WEAR:
Boys or Girls may wear tucked in T-shirts and shorts OR Leotard. NO chewing gum or dangling jewelry. Hair should be pulled neatly and securely away from the face so that it stays up for the entire workout. Girls should not wear bows or other large hair ornaments that may cause discomfort during activity. Footwear is NOT permitted on the floor or during classes (unless otherwise notified by coach). Shoes can be stored in a cubby hole prior to the start of practice. Personal items should be left in cubby holes as well. Jewelry should not be worn during classes. PLEASE LEAVE JEWELRY ARTICLES AT HOME. Phoenix Gymnastics and its staff will not be responsible for ANY items that may be lost or stolen. Be sure your student's personal items are marked with their name.
Observation of classes is welcome. Parents are not allowed on the gym floor at any time once classes have started. Please be respectful of others in the lobby. Food and drinks are allowed. Visiting children MUST remain with a parent at all times.
**Masks are required for all persons 5+ in our lobby area**
Parents of students enrolled with Metayer Conservatory for the Arts “the dance program” are not permitted to film or take photographs during any classes in session. If you have any questions or concerns, please email email@example.com
SNOW DAYS & CLASS CANCELLATIONS:
We will update families and all program participants on any cancellations due to weather via our email system. We generally follow the closings and cancellations set by the City of Sandy Springs and Fulton County City Schools. Refunds will not be given when the gym closes due to inclement weather. If we deviate from any of these closings/cancellations, we will inform families via email.
ARRIVAL AND PICKUP:
Curbside pick-up/drop off is welcome for kids ages 5+. If you have a little one in our preschool program, we ask that you accompany them to their class. If you have a little one in our preschool program, we ask that you accompany them to their class. Students will have to remain inside the gym when waiting for their ride. Please instruct your child that they should wait inside the building if they do not see you in the parking lot. During peak times the parking lot is crowded. Please take into consideration that our students may include young children. Please drive slowly and carefully. Do not take a chance on your student running to and from your car.
As of Tuesday, March 15th face masks are optional
We reserve the right to make changes or updates to our COVID policy at any time.
MOVING THROUGH LEVELS:
Parents often ask if their child is ready to move up during or towards the end of a session. Gymnastics is a unique sport in that progression is unique to each athlete, individually. Not every child will move up in class or level after one session or even one year. And that is totally fine! Our coaching staff is continually evaluating our students and if your child is ready for the next level, they will let you know!
We will NOT move up students because their friends have moved up, they have been in a certain level class before, the student thinks they are ready to move up or because it is the only class that fits with your schedule. We pride ourselves in the quality of our coaches and their ability to read your child and make sure they are in the class appropriate to their skill level. If you still feel like your child is not in the right class, please email: firstname.lastname@example.org to schedule an evaluation.
Phoenix Gymnastics has a strict policy on lice and we enforce this policy to the best of our ability to avoid any lice infestation or spreading in our gym. We do this by spraying a concentrated tea tree oil blend on mats and carpets every night. This mixture prevents any lice from calling our gym home.
If you suspect that your child may have lice or may have been exposed to it, we ask that you DO NOT bring them to practice. Students are allowed back to practice once they have been treated and confirmed lice and nut-free.